This page describes how to submit proposals for programmes, satellite programmes, and follow-on workshops. It also contains information about scoping meetings, and details when they may be suitable or recommended.

01/02/22 – please note that a linked PDF, giving a detailed overview of INI’s satellite programmes scheme, has been added to the relevant tab below.

Submitting a proposal for a programme of 6-months, 4-months or 4-weeks duration.

The Institute invites proposals for research programmes of 6-months, 4-month or 4-weeks duration in any branch of mathematics or the mathematical sciences.

The Institute will be pleased to help nurture, without prejudicing the final outcome, proposals in the fundamental mathematical sciences as traditionally understood and in cross-disciplinary projects, for example in the mathematics related to biology, ecology, the environment, the economy, the physical sciences, medicine, indeed any area where innovative mathematics plays a significant role. Anyone interested in making a proposal should contact Ulrike Tillmann, INI’s Director or Christie Marr, INI’s Deputy Director in advance of submission to request advice and informal feedback.

We request that programme proposal submissions should be made online via proposals.newton.ac.uk.

  • To log in, proposers should use the same log in details as they do for Isaac, the Institute’s main database isaac.newton.ac.uk.  Those who have lost, or do not already have, an Isaac password should follow the instructions on proposals.newton.ac.uk.

Proposals must contain core information regarding the nature and scientific merit of the proposed programme and the suitability of the proposed organisers in terms of academic standing within their field, their potential for attracting stellar participants, and their organisational skills and experience in organizing major scientific events.  The core information that must be included is summarised in the table below.

Full Proposal
Summary Details
  • Title and abstract.
  • Duration.
  • Scientific Area(s).

Required

Proposer Details
  • Proposers’ names and affiliations.
  • Identified Diversity Lead.
  • Proposers’ prior experience organising events of this nature.

Required

Scientific Case A .pdf document (preferably on not more than four sides of A4) containing the following information:

  1. A clear outline of the mathematical/scientific background.
  2. A statement of possible future directions and developments.
  3. The main aims of the proposal, with a clear description of the mathematical content.
  4. A description of the role of workshops within the programme.
  5. Why the proposal is particularly suited to the Isaac Newton Institute.
  6. Why the proposal is of particular benefit to the UK.
  7. How the proposers intend to improve the gender balance and diversity within their field.
All Required

Potential Participants A spreadsheet listing a total of 30 to 60 potential participants (or 30 in the case of a 4-week programme) by categories (‘highly desirable’, ‘desirable’ and ‘reserve’) including the following information:

  • Name and home institution.
  • Gender.
  • UK-based?
  • Early career researcher?
  • Confirmed interest?

Participants should be selected on the basis of their active involvement in current research with a minimum of 20% based in the UK and in accordance with the Institute’s Gender Balance Action Plan.

Required

Programme Structure The relative emphasis and ordering of the various themes of the programme, and also the topics and timing of workshops. Note that the Institute may fund:

  1. Up to 4 workshops for a 6 month programme (3 held at INI and 1 satellite workshop held elsewhere in the UK).
  2. Up to 3 workshops for a 4 month programme.
  3. One workshop for a 4 week programme.

It may be possible to hold additional workshops if external funding is obtained.

Required

Related Meetings Any recent or forthcoming meetings in the field.

Required

External Funding Any external funding for which the proposers have applied or intend to apply.

Required

Before preparing their submission we advise that proposers read the following document: A sample of the questions asked of proposal referees.  Further information is available from the Administrator (email administrator@newton.ac.uk; Tel. 01223 335981).

** Please note that it is expected that organisers are in residence at the Institute throughout their respective programmes **

Submitting a proposal for a follow-on workshop

Proposals for follow-on workshops may be submitted by a group of individuals some or all of whom were involved in the organisation of the parent programme.  They may be submitted via email via office@newton.ac.ukand are treated with a ‘lighter touch’ by the Scientific Steering Committee since the parent programme had already been approved. Anyone interested in making a proposal should contact Ulrike Tillmann, INI’s Director or Christie Marr, INI’s Deputy Director in advance of submission to request advice and informal feedback.

A proposal for a follow-on workshop is typically between 5 and 10 pages A4.  Proposals should state the impact of the parent programme and how the organisers anticipate the proposed follow-on workshop would augment, extend or enhance that impact.  The core information that must be included is summarised in the table below:

Follow On Workshop
Summary Details
  • Title of parent programme.
  • Title of proposed follow-on workshop.
Required
Proposer Details

Note: some or all of the proposers should include some or all of the proposers from the parent programme.

  • Proposers’ names and affiliations.
  • Proposers’ prior experience organising events of this nature for those who were not organisers of the parent programme.
Required
Dates
  • Requested dates where applicable, with justification for preference.
Optional
Background
  • What was achieved during the parent programme.
  • Subsequent progress in the field.
Required
Scientific Case

Note: follow on workshops typically expand on a subset of the most fruitful topics addressed by the parent programme.

This should contain the following information:

  1.  A clear outline of the scope of the workshop and the topics to be addressed.
  2. A clear statement of the aims and objectives of the workshop including how it will boost the momentum of progress made during the parent programme.
  3. Why the workshop is of particular benefit to the UK.
  4. How the proposers intend to improve the gender balance and diversity within their field.
All Required
Potential Participants

Note: Speakers and participants should be selected on the basis of their active involvement in current research with a minimum of 20% based in the UK and in accordance with the Institute’s Gender Balance Action Plan.

A spreadsheet listing a total of 30 to 60 proposed speakers and participants including the following information:

  • Name and home institution.
  • Gender.
  • UK-based?
  • Early career researcher?
  • Were they a participant on the parent programme?
  • Confirmed interest?
Required
Workshop Structure Please state here any elements that you intend to include that differ from standard INI workshops. Optional
Related Meetings Any recent or forthcoming meetings in the field. Required
External Funding Any external funding for which the proposers have applied or intend to apply. Optional
Submitting a proposal for a satellite programme of 6-months, 4-months or 4-weeks duration.

Thanks to a substantial uplift in UKRI funding as part of the EPSRC Additional Funding to Mathematical Sciences, INI is proud to launch its new SATELLITE PROGRAMMES initiative, further strengthening our commitment towards increasing activity in other parts of the UK.

The Institute invites proposals for satellite research programmes of 6-months, 4-month or 4-weeks duration in any branch of mathematics or the mathematical sciences.

> (PDF) Overview of the INI satellite programme scheme, including sample timescales and budgets

As per standard programmes described above, proposal submissions for satellite programmes should be made online via proposals.newton.ac.uk. These proposals should contain all the same information as standard programme proposals and additionally include:

  • Information about the host location, its capacity, and the facilities it offers;
  • Information about why it would be beneficial to UK mathematics for the proposed programme to be held at the proposed host location.

Anyone interested in submitting a proposal for a satellite research programmeshould contact Ulrike Tillmann, INI’s Director or Christie Marr, INI’s Deputy Director in advance of submission to request advice and informal feedback.

Scoping meetings

The purpose of a scoping meeting is to bring together researchers from several disciplines where there is a perceived need or a good opportunity to exploit modern developments in the mathematical sciences in other areas. A scoping meeting is especially relevant when different disciplinary approaches need to be integrated or where a shared language needs to be developed, for example when there is no strong history of interdisciplinary work to rely upon.

Scoping Meetings are not in themselves scientific meetings. They should be structured so that careful consideration is given to the possibility of making a proposal to the Scientific Steering Committee (SSC), along the lines indicated below, for a programme. If it is agreed that such a possibility exists, steps should be taken during the scoping meeting to implement this decision; for example by identifying organisers and key participants, and deciding at which INI deadline to submit.

  • The notion of a scoping meeting is not prescribed and in organising them INI will be sensitive to the conventions of particular scientific communities
  • All areas of research where there is a need for mathematical development are appropriate
  • Scoping meetings should not be so large as to be unwieldy in reaching decisions
  • They can be held in Cambridge or elsewhere, as is convenient for the participants
  • They can be cross disciplinary, or related to different areas within the mathematical sciences
  • They should involve the relevant experts in considering the possibilities for a full programme
  • They should involve relevant national and international experts with an interest in investigating the possibilities of a full programme
  • Scoping meetings can be held at any suitable location, in Cambridge or elsewhere, and should involve a manageable number of relevant experts who are interested in investigating the possibilities that would be afforded by a full programme.

Anyone interested in putting together such a programme can raise the possibility at any time with the Institute Director (director@newton.ac.uk). There are no deadlines for this type of activity.

Background

The Isaac Newton Institute (INI) has an agreement with the Research Councils and ICMS in Edinburgh that its main focus will be on research programmes of four or six months’ duration, or exceptionally one month when a good case is made. In particular it does not hold one-week workshops (as ICMS does) and it is not a conference centre. Programme proposals to INI should be prepared according to the guidelines, by including descriptions of:

  • the mathematical/scientific background and timeliness of what is proposed possible future directions and developments
  • the aims of the proposed programme and its mathematical content
  • the structure of the proposed programme and the role of workshops within it
  • balance of key personnel and early career individuals, researchers and gender balance
  • why the proposed programme is particularly suited to the Newton Institute
  • how the proposed programme might be of benefit to the UK
  • its open for business, outreach and impact potential

There are two deadlines per year for proposals, 31 January and 31 July, and proposals received by these dates are considered by meetings of the SSC in May and October.

It is often the case, and has been typically so in the past, that such proposals are prepared by a coherent group of individuals who have a shared view of the scientific imperatives for the programme being proposed and a thorough understanding of its scientific background, who are knowledgeable about the key individuals in the area and know about the centres of excellence, and are involved in relevant networks worldwide.

However INI is increasingly aware of areas where the need for mathematical input is widely recognised, for example in the Strategic Plans of RCUK and the individual Research Councils, but where there may be diverse perspectives on the role of mathematical thinking. It is to encourage cross-disciplinary cooperation in such circumstances that the notion of Scoping Meetings is being developed.

Previous scoping meetings

Scoping Meeting on Incorporating Uncertainty Quantification into Biophysical Multi-Scale Models of the Heart 7 May 2015
Computerised Trading at Low & High Frequency 19 November 2013 to 21 November 2013
Data Linkage and Anonymisation Scoping Meeting 16 January 2013 to 18 January 2013
Multi-scale Modelling of the Atmosphere and Ocean 25 March 2009 to 26 March 2009

The Scientific Steering Committee meets biannually in May and October to consider proposals.

> Proposals received between 1 August and 31 January of a given year will be considered at the Scientific Steering Committee’s next May meeting.

> Proposals received between 1 February and 31 July of a given year will be considered at the Scientific Steering Committee’s next October meeting.

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