Printing, scanning & photocopying

Colour printing, scanning and photocopying facilities are all provided by a Xerox Versalink C7030 multifunction device located outside room M12 on the mezzanine floor. To learn more about how to set up your device on this system, please see below.

Printer setup & user guides

Laptop printing - setup guidelines

How to Install the Printer

Available printer queues

Please print in black&white if you can. Colour pages are ten times more expensive.

  • ini-participants – outside room M12, main building (B&W)
  • ini-participants-col – outside room M12, main building (colour)

Please Note:

Printing may not work if you are using a VPN.
Our print server is only accessible from “inside” the Institute. As a VPN tunnel makes your machine appear to be somewhere else. If your VPN client has an “allow LAN access” option, enabling it will allow you to print. Otherwise, you must temporarily disconnect the VPN before printing. You may reconnect after the job has been spooled.

Windows 10 / Windows 8 /

For information and guides to install the Institute’s printers on your Windows device, please see the instructions here: https://www.maths.cam.ac.uk/computing/laptops/print_configs/win8print. Remember, the printers to install are “ini-participants” and “ini-participants-col”.

If you have troubles following the previous instructions, you may have more success following these steps instead: https://www.maths.cam.ac.uk/computing/laptops/print_configs/winalternative

Mac OSX/ MacOS:

You can use a bash script to quickly install and configure the available printers:

  • Open a terminal window
  • Run this command:
    curl -s https://www.newton.ac.uk/print/install | bash

Linux:

If your machine uses CUPS (most do!) you may use a bash script to quickly install and configure the available printers:

  • Open a terminal window
  • Become root (or use sudo): sudo bash
  • Run one of these commands:
    • wget -q -O - https://www.newton.ac.uk/print/install | bash
    • curl -s https://www.newton.ac.uk/print/install | bash
    • GET https://www.newton.ac.uk/print/install | bash

If you don’t have any of wget/curl/GET installed, you should be able to download the script in your web-browser by visiting the following page.

https://www.newton.ac.uk/print/install (opens in a new tab)

If you saved the script as a file named “INSTALL” then you can run it using:

sudo bash INSTALL

Mobile printing - setup guidelines

Print from Android

Many printing apps are available for Android. We do not endorse any particular app but “Let’s Print Droid” seems to work well with our system.

The screenshots below are from a 5.1.1 device but setup of 6.x is similar.

USB printing instructions

Printing from a USB Flash Drive

USB Overview

Use the Print from USB feature to print jobs already stored on a USB drive. Jobs

in a print-ready format, such as PDF, TIFF, or JPEG, can be printed.

You can print a file stored on a USB Flash drive. The USB port is on the front of the printer.

Note:

• If the device is in Power Saver mode, before proceeding with the Print job, to wake the

device, press the Power/Wake button.

• Only USB Flash drives formatted to the typical FAT32 file system are supported.

1. Insert the USB Flash drive into the USB memory port on the printer.

2. At the USB Drive has been detected screen, touch Print from USB.

3. Add files using the Browse USB screen.

• To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.

Verify that your files are selected.

• To print a specific file, browse to that file, then touch the file name or icon.

4. Touch OK.

5. Confirm that the required files are listed.

• To select more files, touch Add Documents, then touch OK.

• To remove a file name from the list, touch the file name, then touch Remove.

6. Select the paper supply, quantity, output color, and 2-sided printing options.

7. Touch Print.

8. When you are finished, remove the USB Flash drive.

Scan to email instructions

Scanning to an Email Address

To scan an image and send it to an email address:

1. Load the original document on the document glass or into the duplex automatic document

feeder.

2. Touch Scan To.

3. Add Destination.

4. Enter recipients.

• To enter the email address manually, touch Email, then enter an email address. Touch Enter.

• To select a contact or group from the Address Book, touch the Address Book icon. Touch

Favorites or Contacts, then select a recipient.

• If you have created Personal Favorites, to select a Personal Favorite, log in with your user

credentials. Touch the Address Book icon. Touch Favorites, then select a Personal Favorite

from the list.

5. To save the scanned document as a specific file name, touch the attachment file name. To enter

a new name, use the touch screen keypad. Touch Enter.

6. To save the scanned document as a specific file format, touch the attachment file format, then

select the required format.

7. Adjust scanning options as needed.

8. To begin the scan, touch Scan.

9. If you are scanning from the document glass, when prompted to finish, touch Done. To scan

another page, load a new original document on the document glass, then touch Add Page.

Note: If you are scanning a document from the duplex automatic document feeder, a

prompt does not appear.

12. To return to the Home screen, press the Home button.

Scan to USB instructions

Scanning to a USB Flash Drive

   You can scan a document and store the scanned file on a USB Flash drive. The Scan to USB function

produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.

Note:

• If the device is in Power Saver mode, press the Power/Wake button.

• Only USB Flash drives formatted to the typical FAT32 file system are supported.

1. Insert your USB Flash drive into the USB memory port on the front of the printer.

2. Load the original document on the document glass or in the duplex automatic document feeder.

3. When the USB Flash drive is detected, touch Scan to USB.

4. To save the scanned file to a folder on the USB Flash drive, navigate to the desired directory. Touch OK.

5. To save the scanned document with a specific file name, touch the attachment file name. To enter a new file name, use the touch screen keypad. Touch Enter.

6. To save the scanned document to as a specific file format, touch the attachment file format, then select the required format.

7. Adjust scanning features as needed.

8. To begin the scan, press Scan. The printer scans your images to the folder that you specified.

Further notes

Printing Guidelines

INI is committed to reducing its environmental impact. Please use the printers conservatively.

In particular:

  • Do not print something unless you really need it in hard copy form
  • Preview online before printing
  • Proofread as much as possible before you print out drafts
  • Print in black & white unless you really need colour
The Print Spooling System

All files to be printed go into a central spooling system and jobs are printed out first-come, first-served.

Printer locations

The printer for general use is located outside room M12 on the mezzanine floor. There are separate queues for B&W and colour.

Transparencies

Use of transparencies is no longer supported.

The main Institute seminar room is equipped with a document camera system that can display paper and other media.

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